Permit Request Form
For all permit types, you will need to complete the GTAA Permit Request Form. The form will ask for the following information:
- Project Description: Provide detailed information on the work being performed.
- Impact Assessment: Outline how the work will affect airport operations, tenant activities, passenger flow, or other critical services.
- Safety Plans: Include safety protocols to ensure the protection of staff, passengers, and property.
You will also be required to submit additional documentation based on the permit type (e.g., risk assessments, system isolation plans, or emergency procedures).
Permit Submission & Approval Process
- Submit Your Request: Complete the appropriate form for the work you're planning. Provide all required documentation and information.
- Review and Coordination: GTAA will review the request, coordinate with necessary departments, and consult with relevant stakeholders.
- Approval: After review, you will receive approval to begin your work, or additional information may be requested before approval is granted.
Please remember to submit your request at least 10 business days before the proposed work start date to ensure all necessary approvals and coordination are in place.
Permit Types
Required for any work affecting the airside infrastructure, such as runways, taxiways, or apron areas.
Airside Safety
Prior to submission of airside activity request, all contractors must read the Airside Activity Program and complete the Airside Activity Program eLearning and certification – All certificates for each person undertaking the airside work must have the corresponding certificate attached to the application form
Airside Activity Request Form - Airside Activity Request Form
Note: Complete & submit the on-line form at least five (5) business days before the planned activity.
Shutdown submission schedule:
- 3 business days plus 2 weeks for Gate/Stand closure
- 5 business days for Runway closures
- 3 business days for Taxiway closures
For activity request submissions and any related questions please email to: airsidecoordination@gtaa.com.
Required for any structural changes or renovations to airport facilities, including terminal buildings and infrastructure.
FAP Information
Website - Toronto Pearson Airport Construction Guides and Forms
Construction Code 2025 - Airport Construction Code 2025
Airport FAP Application Guide available at FAP Application Guide
FAP Application Process
Step 1 Application Submission
- Completed FAP “Application for Airport Construction” form. FAP Application Form
- Attach PDF copy of all the “Issued for Construction” Design Documents - sealed & signed drawings, specifications, applicable reports, etc.
- Completed, sealed & signed “General Review Commitment Certificates” (GRCC) - for each professional discipline involved. General Review Commitment Certificates
- Complete and attach the Contractor’s Safety Documentation - Site Specific Safety Plan (SSSP), NOP & Form 1000
- All documentation submitted to: constructioncompliance@gtaa.com
Step 2: Application Acceptance & Review
- Conducted by TRH and LMDG
- Stakeholder Input (where necessary)
Step 3: FAP Issuance
Step 4: Compliance & Site Reviews
- Conducted by TRH and LMDG
Step 5: Occupancy & Closeout – see next slide for more information
- Conducted by TRH and LMDG
Nearing Completion
- When the construction has reached around 97% of its total scope, representatives of the project consultants and/or any GTAA stakeholders should conduct an inspection.
- To schedule this inspection, complete the Request for Inspection Form 2025 and email it to constructioncompliance@gtaa.com.
Final Completion
- When construction is complete, request a final inspection at least five days in advance to confirm that construction has reached final completion. Complete the Request for Inspection Form 2025 (pick “Progress Inspection” at the top of the form) and email it to constructioncompliance@gtaa.com.
- To prepare for the final inspection, the permit holder and the contractor must give copies of the required final documentation to the Independent Code Consultant, Fire Prevention and the Construction Compliance and Permits Office (CCPO). For a full list of required documentation, refer to the FAP Closeout Checklist & Guide 2025 and Assurance of Professional Review & Compliance form 2025.
Day of Completion
- On the day of the final inspection, the notified parties will meet at the construction site to start their reviews. The permit holder must provide any previously requested documentation to the Independent Code Consultant and Fire Prevention. All final documentation should also be emailed to constructioncompliance@gtaa.com as soon as it is available.
Required for any work that impacts groundside areas such as parking lots, roads, or other infrastructure supporting vehicle or pedestrian movement.
Groundside Activity Request Form - Construction Activity Request Form - Groundside
Ensure to complete the form with the following information
- Type of Activity: Detailed activity description, indicating all impacts to passengers, tenants, and employees.
- Location: Provide the exact location where the activity will occur, and where the impacts will take place.
- Duration: Indicate how long the activity will take place.
- Personnel: List the contractors or workers who will be involved in the activity,
- Traffic Control Plans: Provide these if the work will impact traffic, parking, or pedestrian routes.
Submit the request at least 7-10 business days in advance of the planned activity.
The request form is submitted via the system link in the application. – Applications sent by email will not be accepted or reviewed.
Risk Assessment: GTAA reviews the activity request and conducts a risk assessment to ensure that the activity will not interfere with ongoing airport operations, safety, or passenger services.
For groundside activity related questions please send to: groundsideoperations@gtaa.com.
Required for any work involving changes to security systems, including surveillance cameras, alarms, and access control systems.
*Can only be applied for by GTAA personnel, Project Manager or Relationship Manager (Terminal work).
Currently a member of the Project Delivery Team (GTAA PM) needs to complete the SIP
Assessment: Identify if your project will impact restricted areas or security operations.
- This includes activities near critical infrastructure, involving large equipment, or requiring restricted area access
Submission: The application involves submitting detailed project information, including:
- The nature of the work
- Location of the project
- Personnel involved (requiring appropriate security clearances, such as Restricted Area Identity Cards - RAIC)
The timeline for approval varies depending on the complexity of the project and the involvement of multiple agencies.
Required when shutting down critical systems such as HVAC, electrical, or plumbing for maintenance or upgrades.
Utilities Shutdown Request Form - Construction Activity Request Form - Utilities Shutdown
Ensure to complete the form with the following information
- Type of System: Specify the system that will be shut down (e.g., fire alarms, electrical, mechanical, water systems).
- Location: Provide the exact location where the shutdown will occur, such as a specific terminal, airside facility, or tenant area.
- Duration: Indicate how long the system will be offline.
- Personnel: List the contractors or workers who will be involved in the shutdown, ensuring they have the necessary certifications if applicable.
Submit the request at least 5 business days in advance of the planned activity.
The request form is submitted via the system link in the application – Applications sent by email will not be accepted or reviewed.
Risk Assessment: Coordination with GTAA: GTAA reviews the shutdown request and conducts a risk assessment to ensure that the shutdown will not interfere with ongoing airport operations, safety, or passenger services.
Impact on Airport Operations: The approvers will review how the shutdown may impact critical areas like terminal operations, air traffic, or safety systems, and ensures that alternative measures are in place (e.g., temporary fire protection or power backups).
For shutdown activity related questions please send to: ZZG-MaintenancePlanning@gtaa.com.
Discussion with GTAA: Prior to the scheduled shutdown, the contractor may be required to attend a coordination meeting with the Maintenance Technical Center and other relevant departments to finalize details, confirm roles, and review contingency plans.
On the Day of Work:
- Final Coordination: Contractors must notify the Airport Operations Center (AOC) just before the shutdown begins to confirm that all necessary precautions have been taken.
- System Monitoring: GTAA staff may monitor the shutdown process to ensure it adheres to the permit conditions.
- Completion: Ensure the system is restored by the end of each shift unless prior approval is given for a longer shutdown period.
System Reinstatement:
- Post-Shutdown Inspection: Once the work is complete, the system must be tested and verified to be fully operational. This is typically coordinated with GTAA staff.
- Reporting: Contractors must report to the AOC to confirm that the system has been fully restored to operational status.
Required for construction or maintenance within any terminal area of Pearson, either airside or landside.
Terminal Construction Activity Request Form - Construction Activity Request Form - Terminals
Ensure to complete the form with the following information
- Type of Activity: Detailed activity description, indicating all impacts to passengers, tenants, and employees.
- Location: Provide the exact location where the activity will occur, and where the impacts will take place.
- Duration: Indicate how long the activity will take place.
- Personnel: List the contractors or workers who will be involved in the activity,
Submit the request at least 7-10 business days in advance of the planned activity.
The request form is submitted via the system link in the application – Do not email
Risk Assessment: GTAA reviews the activity request and conducts a risk assessment to ensure that the activity will not interfere with ongoing airport operations, safety, or passenger services.
For terminal activity related questions please send to activitynotice@gtaa.com.